Offboarding Checklist for Employees

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1. Review HR Policy#306, Termination of Employment at hr.georgetown.edu.
2. Human Resources Contact: Your Sr. HR Generalist is your primary contact for Human Resources related questions and will serve as a point of contact and guide you to the appropriate University resource or to external resources.
3. Final Paycheck: If your termination is:
   1. Voluntary - Your final paycheck, including accrued but unused leave, will be disbursed in the same manner as your previous paychecks, on the next scheduled pay date.
   2. Involuntary – Your final pay (issued in a live check), including accrued but unused leave, will be mailed to your home address on the close of business the day following the effective termination date unless other arrangements are requested. This is in accordance with District of Columbia law.
4. Change of Contact Information: Update your contact information in GMS prior to your employment termination date. If you should have a change of address after leaving the Law Center but prior to receiving your W-2, please contact the Law Center Payroll Office at 202-662-9050 to assure that your W-2 is sent to the new address. Your W-2 will be sent to your address on record in the GMS system.
5. Contact appropriate departments prior to leaving to discontinue any payroll deductions. For example:
   1. Contact the Office of Facilities and Parking at 202-662-9330 to discontinue any payroll deductions for parking and/or Smart Benefits as well as to return your parking hang tag.
   2. Contact the Sports & Fitness Center at 202-662-4251 and/or the Early Learning Center at 202-662-9256 to discontinue any payroll deductions.
6. Resolve Outstanding Accounts: If applicable, your department manager will discuss with you any outstanding accounts you may have with your GOCard or any outstanding bills, loans or expense authorizations. You are responsible to work directly with the appropriate department/office to resolve any outstanding balances. For example:
   1. If there is a balance on your GOCard, you must work directly with the GOCard Office to settle the account.
7. Return University Property: You must return all University property to your department manager. This property may include any or all of the following:
   1. Keys
   2. ProCard
   3. Cell Phone/Pager/Blackberry/Smartphone
   4. Law Center home computer/laptop
   5. GOCard
   6. Paper files, documents and electronic files
      • If you need to retrieve personal information that might be stored on University systems, you will need to contact the IST Help Desk at 202-662-9284 and they will work to arrange access if necessary.
8. Benefits: Your health benefits (medical, dental, vision) terminate on the last day of the month in which employment is terminated. Flexible spending, life insurance, and disability benefits end on the date of termination. Special rules will apply for flexible spending benefits. Visit http://benefits.georgetown.edu/ for more information.
   If you have made contributions to the 403 (b) retirement plan(s), please contact your retirement vendor(s) to review your options. If you are vested in the Georgetown University Retirement Plan (GURP), you may contact the Office of Faculty and Staff Benefits at 202-687-2500 to request distribution paperwork. Request forms are also available online at http://benefits.georgetown.edu/saving/guretirement/.
9. COBRA: If you are eligible, Colonial Health Care, the University’s management company for compliance with the provisions of the Consolidated Omnibus Budget Reconciliation Act (COBRA), will be sending you an information packet regarding temporary continuation of your health care benefit within 1-2 weeks after your effective termination date. However, if you have immediate questions regarding health care benefits, you may contact the University’s Office of Faculty and Staff Benefits at (202) 687-2500.
10. Access to University Systems: Your access to University systems, email, and buildings will be terminated as of the effective termination date.