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Video Conferencing Best Practices

BEFORE THE MEETING

  • Update your drivers and programs
    Make sure that the device drivers and programs used during your video conferencing session are updated
  • Close all programs and application that are not in use
    Shutting down unused programs will allow your device to prioritize your video conferencing tasks
  • Connect to a reliable Internet
    Connect to the Internet using a wired connection and turn off any wireless connections
  • Test your speed at http://www.speedtest.net
    We recommend at least 4Mbps download speed and 1 Mbps upload speed
  • Open your meeting early
    Allow time to test your atmosphere before you begin
  • Test your speakers and microphones
    Make sure your audio connections are audible to your participants
  • Distance microphones from speakers
    Keeping microphones away from speakers will limit echo and feedback
  • Use a headset if possible
    The use of a headset with a microphone is highly recommended, especially for presenters
  • Check your camera resolution
    Your best bet is to keep your webcam resolution set to "auto"
  • Setup ample lighting
    Directly light your face, and avoid sitting with windows or light sources behind you
  • Preload all content
    Allow your content enough time to upload before use
  • Ensure all presenters are organized
    Run through the order, exchange of roles, etc. with guest speakers before going live
  • Cycle through all content
    Once all participants have joined, click through each document in your content list

DURING THE MEETING

  • All participants should keep their sound muted while listening to the presentation
    Unmute your microphone only to ask a question
  • Use the built-in chat function to raise any questions or issues about your connection
    This is less disruptive that announcing it to all of the participants during the meeting
  • If you experience choppy audio and cannot hear, use the Fuze window for the visual part of the meeting and dial-in the for audio part of the meeting
    Use the provided phone and meeting numbers

AFTER THE MEETING

  • Email the Technology Reference Desk at lawhelp@georgetown.edu with any technical issues you might have experienced during your web conference
    Be as specific as possible, providing the exact time of the issue and how it manifested

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Google Location Map Georgetown University Law Center 600 New Jersey Avenue NW Washington, DC 20001