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In-Class Exam Procedures

Before Your Exam

Please follow the below procedures to ensure a smooth examination process.

  1. Download the Exam Answer Template to your computer prior to each of your exams.

  2. If you use a laptop, you are required to upload your exam answers using the Online Exam/Paper Management System.  Familiarize yourself with the system via this link.

  3. On or before the day preceding your exam, the Office of the Registrar will send an email to all students in the class confirming the professor's instruction about the type of access students will have to notes, outlines and other materials on their hard drives or on the Internet, if any.

  4. You must print out your notes, outlines, etc. prior to any exam that allows printed materials.

  5. Exam Number: You must have your exam number with you for all exams and you can obtain it from the Online Exam/Paper Management System.

  6. Students are permitted to use no more than one laptop in an in-class exam.  Additional electronic devices are NOT permitted, unless specified by the professor's written exam instructions.

 The Day of Your Exam

  1. Please review the Laptop Exam Room Instructions.

  2. It is important that you arrive on time.

  3. Late Arrival: A student who arrives late to an in-class examination may not enter the room once the proctor has placed the "Examination in Progress" sign on the exam room door.  If a student arrives and the sign is on the door, the student must immediately proceed to the Office of the Registrar.  The student has the following options: (i.) The Registrar will advise the student of the right to take the examination during the remaining scheduled examination time with no grade penalty and, if that option is selected, escort the student to the examination room.  These instructions shall be posted on the door of an examination room once the examination commences, OR (ii.) If the remaining time is insufficient to complete the examination, or the student chooses to reschedule the examination, the student will be treated under the General Administrative Policies of the Georgetown Law Student Handbook, (pages 88-89).

  4. Room Assignments: The room locations will be posted 30 minutes prior to the start of the exams in the McDonough Hall  elevators, on the second floor McDonough Hall classroom doors, and on the Registrar's website. Please remember that your exam may not be administered in your regular classroom.

  • Students are required to sit in every other seat during an exam.

  • The Exam Video Announcement will play in all exam rooms at the designated times and will provide additional exam administration information. If the Exam Video fails to play, the proctor will read the Exam Announcement aloud.

  • You are prohibited from cutting and pasting prewritten text from electronic files on your hard drive into your exam answers.

  • Students may not communicate with other students during the exam. Questions should be directed to the proctors.

  • Students are not permitted to remove any exam materials from the room during the exam or bring in any additional materials once the signal to begin the exam has been given.  You may leave the exam room for short periods of time, but you will not be given extra time for absences.

  • Save Frequently: You must save throughout the exam. There is no feature that automatically saves documents. Laptop users will be asked to enable the AutoRecover feature. This feature is designed to perform an emergency backup of open documents when an error occurs that causes your computer to stop responding. The AutoRecover feature is NOT a substitute for saving.

  • Remove Personal Information: You must remove personal identifying information from your exam document. Failure to remove any personal identifying information is an exam violation which will be referred to the Ethics Counsel. Instructions for removing this information in Microsoft Word will be provided in the exam room. Students who use any other word processing software are responsible for determining how to remove this personal identifying information through his or her word processing software.

  • In exams where the professor does not permit Internet access, the proctor will instruct you when it is permissible to open your web browser to upload your answers.

  • Exams must be submitted in either .doc, .docx, or .pdf formats.

  • Emergency Procedures: If the fire alarm sounds, you must exit the building immediately.  Leave all exam materials in the classroom. Laptop users may take their computers with them but they must close them and may not reopen them until instructed. The proctor will stop the exam and write the time of the interruption on the board. You may not discuss the exam during the emergency. The proctor will add the lost time as a result of the emergency to the exam end time.

NOTE: If a problem arises during the administration of an in-class exam, such as the sudden onset of an illness or a computer malfunction, please notify the proctor immediately and follow the proctor's instructions.

A student who fails to comply with his or her obligations during the administration of an exam may be subject to disciplinary proceedings.

After the Exam

Once an exam is submitted for grading, no requests to remove personal identifying information and/or add or revise a word or character count will be accepted.  No amendments or supplements will be permitted or accepted.  Once you have submitted your exam, you may not amend it.

Exams at the Law Center are graded on an anonymous basis. The Student Disciplinary Code provides that the "unauthorized breach of anonymity in connection with a blind-graded examination" is a disciplinary violation. DO NOT reveal your identity as the author of an examination in your answers themselves, in any communications with the professor, or otherwise discuss the substance of the exam with your professor(s) or with any other student from the time the exam is first administered until after grades are published.

FAQ's

  • Handwriters should request exam books from the proctor at the beginning of your exam.

  • Proctors: You can expect one to five proctors in each room at all times.  Any questions or problems during the exam should be directed to a proctor immediately. Exam proctors will start the exam, keep the official time for the exam and give you any instructions specific to your exam. They will also give you verbal 5 minute and 2 minute warnings before calling time.

  • Calculators: May be used during exams only if a professor has specifically authorized their use. Because laptop usage is often restricted, students are strongly advised to have a separate calculator rather than relying upon one installed on a laptop. Likewise,  a cellphone or mobile device may not be used in lieu of a calculator.  Students may not share calculators or any other exam materials.

  • Cell Phones: Cell phones must be turned off completely and placed out of sight; they may not be used as calculators or time pieces during the exam.

  • Translation Dictionaries: May be used during open book, closed book, and limited material exams by students for whom English is a second language. The device must be approved by Office of the Registrar staff prior to the exam.  Because laptop usage is often restricted, students are strongly advised to have a separate electronic translation dictionary rather than relying upon one installed on a laptop.  Students may not share translation dictionaries or any other exam materials.

  • Earplugs are provided for your exam and you may use earplugs to block out sound, but you may not use any headphones, ear pieces or other devices that produce sound.


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