With recruiting season fast approaching for employers in many sectors, you’ll want to ensure that you are prepared to communicate with employers in as professional a manner as possible. Here are some helpful tips to keep in mind:
- Make sure that you list a professional email address on all correspondence. If you prefer using a personal email service, make sure that the address is simple, contains no inappropriate information, and does not come off as silly or juvenile. When in doubt, just use your Georgetown address.
- Record a voicemail greeting that clearly communicates your name and your intention to return the call as soon as possible. Avoid jokes, songs, and overly conversational language. Do not have calls sent to an automated message that only repeats the number – you want the employer to be certain that they have reached you.
- When answering a call, introduce yourself. “Hello, this is [NAME],” or “[NAME] speaking” is a more professional opening than “hi.” You want the caller to be sure that they are speaking to the person they intended to call, and to avoid having to ask your name.
- In initiating a call to a potential employer, be prepared to introduce yourself and describe your status. For example, you might say, "Hello, my name is ____. I'm a 2L at Georgetown, and I'm calling in follow-up to a recent on-campus interview." If the caller is unavailable and you leave a voicemail or are asked to leave a message, keep the message brief -- do not dive into details -- and remember to leave contact information and inform the person of any extended periods of unavailability.
- Return all calls and emails as promptly as possible.