Faculty Assistants

There are faculty assistants located at stations on the fourth and fifth floors of McDonough, and on the sixth floor of Hotung. Each assistant provides basic support services for approximately ten faculty members.

Our current Faculty Assistants are:

 

 

Faculty assistants:

• Answer phones
• Prepare Georgetown-related correspondence
• Coordinate meetings
• Work with Special Events to arrange travel
• Work with Faculty Support Financial Coordinator to process reimbursements for scholarship-related expenses
• Assist in preparing course materials
• Set up and maintain TWEN or Courseware sites
• Assist with basic document formatting/troubleshooting
• Act as liason with IST to ensure proper set-up of technology (computer, printer, fax, phone). Assistants are not trained IST technicians and detailed queries should be directed to the IST Help Desk.
• Perform basic Web, Westlaw and LEXIS searches
• Coordinate with Sylvia Johnson to procure office supplies
• Cover lunch hours for switchboard operator Edna Webster
• Coordinate with Student Life in case of class cancellation and/or change of room
• Request A/V services as needed

In addition, assistants can coordinate services for transcription, manuscript editing, document conversion, copyright for course materials, and facilities assistance.

We regret that we are unable to provide assistance for your personal needs or for non-Georgetown business. The lack of privacy where the assistants sit also prevents our staff from supporting litigation work and the exam typing/grading process.

Assistant Availability

Faculty assistants presently work eight hours per day scheduled between the hours of 8:30 a.m. and 6:00 p.m., with a one-hour lunch break between the hours of 12 noon and 2 p.m.  University policy requires that employees must take a lunch break.

Faculty Support employs a partnership program with our assistants. If your assigned assistant is either out or otherwise unable to meet your deadline, please contact his or her back-up. If the back-up is unable to meet your requirement, please contact the Faculty Support Coordinator, Cathy Strain (x9285). She will find alternative resources to meet the deadline.

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Furnishings, Moving, and Storage 

Attempts have been made to create a thoughtful, methodical approach to purchasing new and replacing old furnishings.   Needs are prioritized and furnishings purchased as funding becomes available. Resources are spread among areas used by students, faculty, and staff through the prioritizing process.  Requests for new furniture are heard annually by the Finance Committee who sets the budget for each year. For further information, faculty can contact Mark Remigio (x9126) and all other departments can contact Elizabeth Henderson (x9431).

Space planning is done with the direction of the Dean and the department requesting the change. Considerations for furniture changes, alterations and additional space possibilities are analyzed carefully.

Moving services are available as needed to reduce the time-consuming and disruptive activities associated with changing offices. Professional moving services handle the larger move projects, while facilities management staff members handle the smaller moving assignments. Moves completed by facilities management are scheduled for Friday.  Effective planning and execution will result in minimal down time, disruptions in schedules and damage to office furnishings.    

Efforts to provide faculty with modest, safe, and convenient file storage are evolving. Faculty are asked to limit their onsite storage to 10 boxes. Faculty storage requests should be coordinated through the faculty assistant to Elizabeth Henderson (x9341).

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Mail Services  

Mailing services are available for all Law Center business.   The Mail Room, located in room 104, handles all United States Postal Service mail, assists in sending overnight packages by UPS and Federal Express, and sends packages to the Main Campus via courier. The Mail Room also receives, sorts, and delivers all incoming mail, newspapers and packages to the Departments and to faculty twice daily.  We ask that you limit receipt of non-business/personal mail to the Law Center’s address.

Please direct any questions regarding mail and delivery services to Mail Services (x9648).

Sending Mail and Packages

The Mail Room provides services for outgoing Law Center business mail.  Georgetown University Business Policies prevent us from offering these services for personal use.

U.S. Postal Service: The Mail Room provides regular U.S. mail services including Certified, Insured, Express, and Priority Mail. International mailing is also available via International Express, Global Priority, and Recorded Delivery.

Federal Express (FedEx): The Mail Room will assist in sending packages via FedEx. FedEx provides Priority Overnight (next morning, select sites) and Standard Overnight (by afternoon next day) as well as FedEx 2nd Day, Ground, and International services.   See www.FedEx.com for more detailed information.

DHL and UPS: The Law Center also maintains accounts with DHL and UPS. Labels are available in the Mail Room for both companies. To request a pick up from DHL, call 1-800-CALL-DHL. For international DHL shipments, call 1-800-323-4685. To request a pick up from UPS, call 1-800-PICK-UPS. 

Courier Services: Courier services to the Main Campus and the Wisconsin Avenue office are provided twice daily, with pick up times at 11:00 a.m. and 2:15 p.m. The courier also delivers campus mail to Hoya Station, which then delivers to points on the Main Campus. To send an item, or request a pick up from the Main Campus, complete the applicable form available in room 475. Indicate on the form whether the desired service is delivery or pick up and leave the form (and the item to be delivered, if any) in the tray in room 475.

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Receptionist

The Law Center Receptionist receives and directs calls from the Law Center's main switchboard, on the fifth floor of McDonough Hall, Monday through Friday from 9 a.m. to 5:30 p.m. The Receptionist may be reached by dialing 202-662-9000 from off campus or by dialing "0" from on campus.

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Photocopying/Printing/Faxing

The Copy Center can be reached at (202) 662-9358 or via e-mail at copycenter@law.georgetown.edu.

Photocopying

The Office of Faculty Support and Campus Services provides photocopy services to the faculty from 8:00 a.m. to 6:00 p.m., Monday through Friday, in room 475.  Our photocopy center includes both black and white and color copiers. To request copy assistance, please complete a Photocopy Request Form, stamp it with the date-and-time stamp machine, and place the stamped form with the material to be copied in the drop box in room 475.

In addition, the Photocopy Services Center maintains code-operated self-service photocopiers available at various locations throughout the Law Center.  Codes to operate these machines are issued to faculty, student organizations, and most departments. In our continuing effort to go green, each copier is set to produce two-sided copies. Self-service photocopiers can be found at the following locations:  

• In the public portion of room 475, McDonough Hall
• Outside the St. Thomas More Chapel, first floor, McDonough Hall
• Second floor, McDonough Hall (Student Organizations)
• In the Faculty Library, fourth floor, McDonough Hall
• Across from Student Accounts, Fifth floor, McDonough Hall
• Williams Law Library, room L105
• Sixth floor, Hotung Building

Printing

Most faculty share a laser printer at their assistant’s work station although some have their own desktop printer in their office.   When printing a lengthy document high speed printing is available in faculty support  We also have the capability for you to send documents to our color printer and do the networked Xerox machines on your floor.  The Xerox machines can print multiple copies, collate, staple, etc.  This service requires the loading of a special driver so contact faculty support to get that loaded on. 

In addition we have capabilities for bound printing, brochure making and Lexis and Westlaw printing in the faculty support office.

Color Printing

High Speed Printing

Printing to the Copiers

Bound Printing

Lexis and Westlaw Printing

Faxing

In addition to the individual fax machines with each assistant, there is an additional fax machine for the faculty that is located in Room 475. The incoming number to this fax is (202) 662-9444. Faxes received on this machine are filed in the trays next to the machine by the last name of the recipient. Faculty assistants check these boxes daily and deliver faxes to faculty members.

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Ordering Office Supplies  

Sylvia Johnson (x9280), Support Services Coordinator, maintains the faculty and staff stock of office supplies and monitors access to, and supply of, toner and printer cartridges.

We have basic supplies (post-it notes, pens, legal pads, and the like) available in Room 475. Please record what you’ve taken on the sign-out sheet so we can track and re-order supplies as needed.

To order office supplies which we do not regularly stock, faculty members should ask their assistant to order these supplies for them. The assistant will complete the necessary paperwork and place the request with Sylvia Johnson. Orders are filled after inventory is checked, once a week, usually on Thursdays. Emergency orders may also be placed. Orders placed before 3 p.m. are usually delivered by the following day.  When the supplies arrive, Sylvia will notify the faculty assistant assigned to the faculty member.

Georgetown Printing and Graphics Orders  
Fulltime Faculty may order Georgetown stationery, second sheet bond paper, memo paper, envelopes (business size and large manila), "From the Desk of" pads, and business cards by contacting Cathy Strain (x9285), Faculty Support Coordinator. 

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