Faculty Assistants

There are eleven faculty assistants located at stations on the fourth and fifth floors of McDonough, and on the sixth floor of Hotung. Each assistant provides support services for approximately 10 faculty members.

Our current Faculty Assistants are:

 

 

Faculty assistants answer phones, prepare correspondence, coordinate meetings, arrange trave, and field inquiries. In addition, assistants can coordinate services for transcription, manuscript editing, document conversion, and facilities assistance.

Each faculty assistant works eight hours per day scheduled between the hours of 8:30 a.m. and 6:00 p.m., with a lunch break between 12 noon and 2 p.m.  If an assistant is unable to meet a faculty deadline for work, the Faculty Support Coordinator, Cathy Strain (x9285), will find alternative resources to meet the deadline. For a directory list, please see our Faculty Assistants Location and Contact Information.

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Furnishings, Moving and Storage 

Attempts have been made to create a thoughtful, methodical approach to purchasing new and replacing old furnishings.   Needs are prioritized and furnishings purchased as funding becomes available. Resources are spread among areas used by students, faculty, and staff through the prioritizing process.  Requests for new furniture are heard annually by the Finance Committee who sets the budget for each year. For further information, faculty can contact Tia Joiner (x9126) and all other departments can contact Elizabeth Henderson (x9431).

Space planning is done with the direction of the Dean and the department requesting the change. Considerations for furniture changes, alterations and additional space possibilities are analyzed carefully.

Moving services are available as needed to reduce the time-consuming and disruptive activities associated with changing offices. Professional moving services handle the larger move projects, while facilities management staff members handle the smaller moving assignments. Effective planning and execution will result in minimal down time, disruptions in schedules and damage to office furnishings.  

Efforts to provide faculty with modest, safe, and convenient file storage are evolving. Faculty are asked to limit their onsite storage to 10 boxes. Faculty storage requests should be coordinated through the faculty assistant to Elizabeth Henderson (x9341).

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Mail Services  

Mailing services are available for all Law Center business.   The Mail Room, located in room 104, handles all United States Postal Service mail, assists in sending overnight packages by UPS and Federal Express, and sends packages to the Main Campus via courier. The Mail Room also receives, sorts, and delivers all incoming mail, newspapers and packages to the Departments and to faculty twice daily.

Please direct any questions regarding mail and delivery services to Mail Services (x9648).

Sending Mail and Packages

The Mail Room provides services for outgoing Law Center business mail.  Georgetown University Business Policies prevent us from offering these services for personal use.

U.S. Postal Service: The Mail Room provides regular U.S. mail services including Certified, Insured, Express, and Priority Mail. International mailing is also available via International Express, Global Priority, and Recorded Delivery.

Federal Express (FedEx): The Mail Room will assist in sending packages via FedEx. FedEx is Georgetown University's preferred special delivery service.  The University has a contract with FedEx for reduced rates, and encourages use of FedEx over other mailing services. FedEx provides Priority Overnight (next morning, select sites) and Standard Overnight (by afternoon next day) as well as FedEx 2nd Day, Ground and International services.   See www.FedEx.com for more detailed information.

DHL and UPS: The Law Center also maintains accounts with DHL and UPS. Labels are available in the Mail Room for both companies. To request a pick up from DHL, call 1-800-CALL-DHL. For international DHL shipments, call 1-800-323-4685. To request a pick up from UPS, call 1-800-PICK-UPS. 

Courier Services: Courier services to the Main Campus and the Wisconsin Avenue office are provided twice daily, with pick up times at 11:00 a.m. and 2:15 p.m. The courier also delivers campus mail to Hoya Station, which then delivers to points on the Main Campus. To send an item, or request a pick up from the Main Campus, complete the applicable form available in room 475. Indicate on the form whether the desired service is delivery or pick up and leave the form (and the item to be delivered, if any) in the tray in room 475.

Special Mail Services

Mass Mailings: Mail and delivery services are available to assist Law Center departments with mass mailings. The department staff can accommodate mass mailings of up to 3,000 pieces. Certain requirements must be met, so those considering a mass mailing should contact Mail Services (x9648).

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Receptionist

The Law Center Receptionist, Edna Webster, directs calls from the Law Center's main switchboard, on the fifth floor of McDonough Hall, Monday through Friday from 9 a.m. to 5:30 p.m. The Receptionist may be reached by dialing 202-662-9000 from off campus or by dialing "0" from on campus.

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Photocopying/Fax

Photocopying
The Office of Faculty Support and Campus Services provides photocopy services to the faculty from 8:00 a.m. to 6:00 p.m., Monday through Friday, in room 475. In order to request copy assistance, please complete a Photocopy Request Form, stamp it with the date-and-time stamp machine, and place the stamped form with the material to be copied in the drop box in room 475.

In addition, the Photocopy Services Center maintains code-operated self-service photocopiers available at various locations throughout the Law Center.  Codes to operate these machines are issued to faculty, student organizations, and most departments. Self-service photocopiers can be found at the following locations:  

• In the public portion of room 475, McDonough Hall
• Outside the St. Thomas More Chapel, first floor, McDonough Hall
• Second floor, McDonough Hall (Student Organizations)
• In the Faculty Library, fourth floor, McDonough Hall
• Across from Student Accounts, Fifth floor, McDonough Hall
• Lobby level, Gewirz Hall
• Williams Law Library, room L105
• Sixth floor, Hotung Building

Fax

In addition to the individual fax machines with each assistant, there is an additional fax machine for the faculty that is located in Room 475. The incoming number to this fax is (202) 662-9444. Faxes received on this machine are filed in the trays next to the machine by the last name of the recipient. Faculty assistants check these boxes daily and deliver faxes to faculty members.

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Ordering Office Supplies  

Sylvia Johnson (x9280), Support Services Coordinator maintains the faculty and staff stock of office supplies and monitors access to, and supply of, toner and printer cartridges.

To order office supplies, faculty members should check the Office Max Supply catalog located at Sylvia Johnson's desk in room 475 of McDonough Hall. You may E-mail or call in your request directly to Sylvia. Orders are filled, after inventory is checked, once a week, usually on Thursdays. Emergency orders may also be placed. Orders placed before 5 p.m. are usually delivered by noon the following day.  When the supplies arrive, Sylvia will notify the faculty assistant assigned to the faculty member.

Georgetown Printing and Graphics Orders  
Fulltime Faculty may order Georgetown stationery, second sheet bond paper, memo paper, envelopes (business size and large manila), "From the Desk of" pads, and business cards by contacting Cathy Strain (x9285), Faculty Support Coordinator. 

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