ABOUT ARCHIVING

AutoArchive is on by default and runs automatically at scheduled intervals, clearing out old and expired items from your Outlook folders. Old items are those that reach the archiving age you specify. Expired items are mail and meeting items whose content is no longer valid after a certain date, such as a meeting you had four months ago that still appears on your calendar. AutoArchive can permanently delete expired items and delete or archive old items to an archive file.

After Outlook archives items for the first time, you can access the archived items through the Archive Folders in your Outlook Folder List. When you open Archive Folders, you will see that an identical folder structure exists between it and your Inbox. You work with archived items the same way you work with items in your Inbox.

DEFAULT AGING PERIODS AND DATES USED TO ARCHIVE ITEMS

Folder	Default Aging Period
Inbox	6 months
Calendar	6 months
Tasks	6 months (Tasks that are not marked complete are not archived)
Notes	6 months
Drafts	6 months
Sent Items	2 months
Outbox	3 months
Contacts	Not archived

AutoArchive is turned on by default. To change its default settings, follow the instructions below.

1. Click on the word Tools in the menu bar.
2. Choose the option Options.
3. The Options dialog will appear.
4. Go to the Other tab.



5. Click on the AutoArchive button.
6. The AutoArchive dialog will appear.



7. Specify how often to run AutoArchive (the default is every 14 days) and select any other options that you want.
8. Click on the OK button.
9. You will return to the Options dialog.
10. Click on the OK button.
11. Your AutoArchive settings will go into effect immediately.

Note: To make sure you apply the same archive settings to all of your folders, click the Apply These Settings To All Folders Now button.

VIEWING ARCHIVED ITEMS

1. Simply open your Archive Folders folder!

RESTORING ARCHIVED ITEMS

1. Open your Archive Folders folder.
2. Open on the folder that contains the item(s) you want to restore.
3. Drag the item(s) to their original folders.

Click HERE to learn about Contacts or click HERE to return to the Table of Contents.