Inclement Weather Policy
The Law Center will make its own determination on closings, cancellations, and late openings due to inclement weather giving primary consideration to the safety of faculty, staff, students, and visitors. Criteria that may be considered in making such determinations include: condition of area roads and ability of faculty, staff, students, and visitors to get to campus; status and schedules of public transportation; and forecast of coming weather.
All efforts will be made to post the announcement regarding closing or delayed opening by 5 a.m. on the day of the closing or delayed opening. Announcements will be posted to the Georgetown Law main website (http://www.law.georgetown.edu) and recorded on the main switchboard number (202) 662-9000 and the class cancellation line (202) 662-9446. An announcement will also be sent by e-mail and text message via Georgetown’s Emergency Notification System (HOYAlert), and by e-mail via the Law Center’s e-mail system.
When the Law Center announces a closure or delayed opening, faculty will have the option either to reschedule the class session or to conduct class remotely on the Zoom web conferencing platform. Zoom meetings allow you to host a class or seminar from any location equipped with a computer, tablet, or smartphone, along with an internet or cellular data connection. Remotely taught class sessions will occur during the regularly scheduled class period. Faculty will notify their students in advance of their plans.
Conducting Your Class Remotely Via Zoom
Here are the steps you need to take to prepare to teach via Zoom:
- Sign into your Zoom account at https://georgetown.zoom.us and create your Personal Meeting ID number. For ease of memorization, the IST department recommends that you set your PMID so that it matches your office phone number.
- Review the Georgetown Law instructional sheet for Zoom here. In the event of a campus closure, you will be hosting your Zoom meeting from home. Your students will not need to sign into Zoom; however, as host of the meeting, you will need to do so.
- Confirm for the IST department that you plan to use Zoom by emailing them at email@example.com.
- Participate in an online meeting with the IST department to test you that you have the internet/data connection to support Zoom. We encourage faculty to do this from home so that you can simulate actual remote teaching conditions.
- Students who wish to join a Zoom meeting do so by going to Georgetown’s Zoom Portal and entering the Meeting ID number supplied by their instructor. They may also connect by phone by dialing into a Zoom meeting at the following (toll) number — 1 646 568 7788 — and entering the Meeting ID number, followed by the # sign, at the prompt.
In addition, IST has prepared a short video tutorial on how to use Zoom. The tutorial is available at: https://lecturecontent.georgetown.edu/ess/echo/presentation/8626686a-4caa-4d82-bc10-55fefc34178c.
Additional guidance on Zoom — including how to post links to your Zoom meetings on Canvas — is available http://www.law.georgetown.edu/campus-services/ist/communications/zoom-start.cfm.
Comprehensive documentation, including FAQs and advanced features, is available on the University Information Services’ (UIS) website at: http://uis.georgetown.edu/zoom.
When the Law Center is closed due to inclement weather, it is expected that only designated emergency employees will come to the Law Center to fulfill their responsibilities. Emergency employees must always report to work on time, regardless of weather conditions. Employees are designated as emergency employees because they are essential to the operation and maintenance of the Georgetown University Law Center when inclement weather conditions exist. All other members of the Law Center community – including students, staff, faculty, and visitors – are expected not to come to the Law Center, which will not be staffed to support anything other than essential life safety and snow/ice clearing functions.
When the Law Center announces a closure, all classes will either implement one of the remote teaching options or be rescheduled. All activities and services other than classes (i.e., student organization meetings and events, CLE, and conferences), will be canceled. All administrative offices will be closed. The food services operation, fitness center, and Early Learning Center will be closed. The library will be presumptively closed. Because the library in some instances may not be closed, its operating status will be posted with the announcements.
When the Law Center announces a delayed opening, the Law Center will open, and personnel are expected to arrive by 11:00 a.m. In such instances, all classes with start times before 11:00 a.m. will either implement one of the remote teaching options or be rescheduled. Special events and programs scheduled to start before 11:00 a.m. will be canceled or delayed, as determined by each program. On dates when a delayed opening is announced, all designated emergency employees are expected to report to work on time but all other employees may use Liberal Leave, meaning that employees are expected to report by 11:00 a.m. or may choose not to report to work. Employees who do not report to work may use their accrued paid leave, for the time. Employees who report to work by 11:00 a.m. will be paid for their normal workday. Employees must follow their department’s normal call-in procedures to discuss the needs of their unit and individual circumstances requiring the use of Liberal Leave.
Early Closure/Evenings and Weekends
When the Law Center announces an early closure, or a closure on a Saturday or Sunday, all affected classes will either implement one of the remote teaching options or be rescheduled. Special events or programs will be canceled or rescheduled. In such cases, an announcement, including the status of the library, will be posted to the Georgetown Law main website and recorded on the main switchboard number at 202-662-9000 and the class cancellation line at 202-662-9446. An announcement will also be sent by email and text message via Georgetown’s Emergency Notification System (HOYAlert), and by email via the Law Center’s email system. All efforts will be made to post the announcement regarding canceling Saturday and/or Sunday classes and events by 6:00 a.m. on the day of the closing.