Exam Conflicts and Exam Deferrals
Information about Exam Conflicts
Examinations will be rescheduled for the following exam conflicts:
Any student who has two examinations which BEGIN within 25 hours. Examinations which BEGIN more than 25 hours apart (for example, at 9:00 a.m. on one day and 1:30 p.m. on the following calendar day), DO NOT constitute a conflict under this rule.
Any student who has three examinations scheduled within four consecutive days, or four examinations scheduled within five consecutive days.
Students with exam conflicts will automatically be assigned a new exam schedule approximately six weeks before the exam period. Students will be notified of the new exam dates and times via e-mail. The new exam schedule will also appear on the Online Exam/Paper Management System. The Online Exam/Paper Management System will be updated periodically throughout the semester and daily during the exam periods.
An exam conflict does not permit the student to self-schedule examinations. The conflicting examination to be changed will be determined by the Office of the Registrar. Examinations rescheduled because of conflicts may be given at any date during the examination period or on the date listed for deferred examinations on the academic calendar.
If, after the Office of the Registrar has rescheduled an examination, there is a material change in a student's examination schedule (i.e., withdrawal from a course, substitution of a take-home examination for an in-class examination, etc.) which would eliminate the conflict, it is the student's responsibility under the Student Disciplinary Code, as outlined in the Conduct Polices chapter of the Georgetown Law Student Handbook (starting on p. 86), to notify the Office of the Registrar of the change in order to determine whether he or she remains eligible for a rescheduled examination.
Information about Exam Deferrals
The Law Center's rules for deferred examinations are as follows:
1. Requests to defer exams will be DENIED if for:
a) Travel, vacation, or other personal plans; and
b) Employment reasons for full-time J.D. students.
Dates for all examinations are announced at the time the course schedule is released so that students may anticipate the dates of their exams and schedule personal, travel, and employment plans that do not interfere with these dates. DO NOT schedule any employment or personal travel plans during the examination period. LL.M. and part-time J.D. students may for unavoidable and extraordinary circumstances request to have an examination rescheduled for reasons of employment.
Students may request an exam deferral for extraordinary cause. The following are reasons that will be considered in granting deferrals (as outlined in the Exam Relief Policies in the General Administrative Policies chapter of the Georgetown Law Student Handbook, p. 74).
The requirements of a full-time J.D. student's employment or future employment will not be regarded as an extraordinary cause (LL.M. and part-time J.D. students my for unavoidable and extraordinary circumstances request to have an examination rescheduled for reasons of employment). Please also note that, absent exceptional circumstances, missed time during the semester will not be cause for an exam deferral.
2) Death or serious illness in immediate family;
3) Automobile accident, mugging, robbery, or similar traumatic experience at the time of the exam or period immediately preceding the exam;
4) Subpoena requiring court appearance at the time of the exam or period immediately preceding the exam;
5) Childbirth during the exam period or immediately preceding the exam (applies to either parent);
6) Religious holiday;
7) Military commitment. Written military orders are required; and
8) Extraordinary circumstances.
If you become ill or if there is a death or serious illness in your family, please notify the Office of the Registrar immediately. Students seeking a deferred examination for medical reasons must be seen by a medical provider. A written medical diagnosis must then be submitted to the Office of the Registrar by fax (202-662-9235) or by PDF to firstname.lastname@example.org, prior to the start of the exam. All medical certificates are subject to verification and approval. Please contact the Office of the Registrar at 202-662-9220 or at email@example.com if you need additional information or assistance.
Do not contact your professor if you need to have an exam deferred. The professor cannot grant an exam deferral. Only the Office of the Registrar can grant a deferral.
You may not indicate to the professor that your exam has been deferred.
Once an exam is deferred, you will receive an e-mail with the new exam date and time. Exam deferrals will also appear on the Online Exam/Paper Management System. The Online Exam/Paper Management System will be updated periodically throughout the semester and daily during the exam period.
Fall 2013 Exam Deferral Dates:
Thursday, January 2, 2014
Friday, January 3, 2014
Monday, January 6, 2014
Spring 2014 Exam Deferral Dates (Non-Graduating students):
Tuesday, May 20, 2014
Wednesday, May 21, 2014
Thursday, May 22, 2014