Position announcement: Program Associate / Office Manager

June 23, 2023

Georgetown Law clocktower

HRI is hiring for a Program Associate / Office Manager!

We are looking for an organized, energetic, team-oriented project manager with strong communication skills, good judgment, and a positive, can-do attitude. Join our team and support a vibrant and growing human rights community at one of the leading law schools in the country.

The Program Associate / Office Manager is an integral part of our team and works closely with the Executive Director, Deputy Director, and other staff to support the planning and execution of HRI’s programs and initiatives, events, and human rights courses. The Program Associate / Office Manager plays a critical role in supporting the overall operations of the Institute, which includes financial and business processes, as well as administrative responsibilities.

If you thrive in a fast-paced environment that values teamwork, have strong project management and communication skills, love finding creative and practical solutions to everyday problems, and value the freedom to carry out aspects of the Institute’s mission using your own ingenuity and judgment, this position is for you.

On any given day, your role may entail: sharing ideas with your team about how to develop an educational program that you manage or support; coordinating with the Law Center’s events team and outside vendors to ensure the smooth execution of an on-campus event with high-profile speakers; crafting visually-appealing and powerful social media and email messages about the Institute’s news and events; traveling with faculty and students to help coordinate an international human rights field investigation; and much more!


Event Planning

HRI hosts many events throughout the year, including an annual Welcome Event for new students, a “Small Places, Close to Home” conversation series about human rights in the United States, an annual Drinan Lecture on Human Rights by our visiting Robert F. Drinan, S.J., Chair in Human Rights, and our annual Samuel Dash Conference on Human Rights.

The Program Associate / Office Manager:

  • Manages the Institute’s events calendar for the year to ensure alignment with the academic calendar;
  • Drafts and designs event communications, including save the dates, event announcements, and invitations;
  • Coordinates with the Law Center’s events teams to book space, design a floor plan or layout, arrange for photography or zoom recording, manage RSVPs, and print nametags and other materials;
  • Books flights and hotels for guest speakers;
  • Arranges for catering and bartending;
  • Keeps track of expenses and submits receipts for reimbursement or to reconcile Procard charges; and
  • Drafts post-event emails to attendees with materials for further learning.

Program Support and Management

HRI supports student learning outside of the classroom through programs such as the Human Rights Associates Program for first year J.D. students and the “Storytelling for Social Change” series, which showcases the power of film, theater, books, and other visual and narrative media to transform entrenched narratives and catalyze social change.

The Program Associate / Office Manager:

  • Develops programming for “Storytelling for Social Change” and arranges on-campus talks, off-campus field trips, or other activities; and
  • Provides logistical and administrative support to the co-teachers of the Human Rights Associates Program.

Communications and Social Media

HRI has a presence on LinkedIn, Instagram, and Twitter, and we communicate with stakeholders through bi-weekly email newsletters. We are looking to build a more active and engaged online community.

The Program Associate / Office Manager:

  • Drafts website content to feature our events, news, and human rights jobs and updates the website regularly;
  • Crafts visually appealing content with timely and compelling messaging to be sent via Mailchimp to our email list;
  • Manages social media accounts across a range of platforms with an aim to increase the profile of the Institute and foster greater engagement with our work;
  • Oversees the work of a part-time, undergraduate Communications Intern; and
  • Monitors institutional phone and email accounts, and provides timely and professional responses to all communications.

Course-related Travel Planning

Every year, the Human Rights Advocacy in Action Practicum, taught by HRI faculty and teaching fellows, embarks on a one-week human rights field investigation. This past year, faculty and students traveled to the Netherlands, Germany, and the Kurdistan Region of Iraq before and during Week One in January 2023. Next year, we may travel to different locations.

The Program Associate / Office Manager:

  • Travels with faculty and students to coordinate on-the-ground logistics such as daily schedules, car hires, airport transfers, and emergency medical care;
  • Supports the Dash-Muse Teaching Fellow with travel planning, flight and hotel bookings, and logistics for all students, staff, and faculty;
  • Researches country conditions or other country-specific travel advice; and
  • Maintains records of financial transactions (sometimes in multiple currencies) and reconciles expenses at the end of the trip.

Budget Management

The Program Associate / Office Manager plays a central role in ensuring that the Institute operates efficiently and within our budget. In particular, the Program Associate / Office Manager:

  • Manages financial transactions, including processing reimbursements and expenses, reconciling Procard charges; and
  • Monitors expenditures against our budget.

Office Management and Staff Support

The Program Associate / Office Manager:

  • Ensures that the office runs smoothly;
  • Provides administrative support to HRI staff and faculty as needed; and
  • Orders office supplies, distributes mail, and coordinates computer and IST setup for staff.

Basic Qualifications:

A strong candidate for this position will possess:

  • Bachelor’s degree and 2-5 years of relevant experience;
  • Strong commitment to collaboration and teamwork
  • Ability to manage and drive projects forward independently;
  • Excellent writing skills for a range of purposes and formats, including for website content, email newsletters, event promotion and reflections, and email communications with HRI community members;
  • Facility with social media, WordPress, Canva, Mailchimp, Word, Excel, and PowerPoint;
  • Some experience with managing interns and/or research assistants;
  • Willingness and availability to travel abroad for 1–2 week annually; and
  • Experience working in higher education or for a non-profit is a plus.

Benefits & Compensation: This is an on-going, regular position. The annual salary range is $57,000–60,000 depending on level of relevant experience. Georgetown University offers an excellent and competitive benefits package.

Work Arrangement: This position is a hybrid work arrangement; the Program Associate / Office Manager works in the office at least three days a week during the academic year.

Application Materials and Deadline: Please submit your cover letter, resume, and the names of three professional references as one PDF file to the Human Rights Institute at humanrightsinstitute@georgetown.edu with the subject line, “[Your name]—Program Associate / Office Manager. The deadline to apply is July 5, 2023. We will review applications on a rolling basis.

Diversity & Inclusion: Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law. The University emphasizes the recruitment of women, minority group members, disabled individuals, and Vietnam era veterans.