Inclement Weather Policy
The Law Center will make its own determination on closings, cancellations, and late openings due to inclement weather giving primary consideration to the safety of faculty, staff, students, and visitors. Criteria that may be considered in making such determinations include: condition of area roads and ability of faculty, staff, students, and visitors to get to campus; status and schedules of public transportation; and forecast of coming weather.
All notifications concerning school closure or delayed openings will be made through the HOYAlert emergency notification system that sends notifications by email and text message. All current students, faculty and staff are now automatically enrolled in HOYAlert. If you would like to update your information or opt out of HOYAlerts, you can update your profile information.
Announcements concerning weather-related closings or delayed openings will also be posted to the Georgetown Law homepage.
Remote Teaching Options for Instructional Continuity
When the Law Center announces a closure or delayed opening, faculty will have the option either to reschedule the class session or to conduct class remotely on the Zoom web conferencing platform. Zoom meetings allow you to host a class or seminar from any location equipped with a computer, tablet, or smartphone, along with an internet or cellular data connection. Remotely taught class sessions will occur during the regularly scheduled class period. Faculty will notify their students in advance of their plans. Please visit the Law Center’s Instructional Continuity site for more information on the available tools for supporting faculty during inclement weather.
Conducting Your Class Remotely via Zoom
- Please visit the Getting Started With Zoom site to download and get acquainted with using Zoom. It is recommended that faculty review the short Zoom video tutorials as well as the Zoom Quicklinks.
- Click on the “Download Zoom and Get Started” link. This site allows you to download and install Zoom and provides more support documentation.
- Contact firstname.lastname@example.org to set up a test Zoom session to make sure that you have the internet/data connection to support Zoom. We encourage faculty to do this from home so that you can simulate actual remote teaching conditions.
- Let you class know that you plan to hold class via Zoom (including the Zoom link they should use to join the session). This can be accomplished easily using Canvas Announcements.
Students who wish to join a Zoom meeting do so by going to Georgetown’s Zoom Portal and entering the Meeting ID number supplied by their instructor. Students can follow the “Attending a Zoom Session” instructions for more information on how to attend a Zoom session. It is recommended that faculty look at this as well.
When the Law Center is closed due to inclement weather, it is expected that only designated emergency employees will come to the Law Center to fulfill their responsibilities. Emergency employees must always report to work on time, regardless of weather conditions. Employees are designated as emergency employees because they are essential to the operation and maintenance of the Georgetown University Law Center when inclement weather conditions exist. All other members of the Law Center community – including students, staff, faculty, and visitors – are expected not to come to the Law Center, which will not be staffed to support anything other than essential life safety and snow/ice clearing functions.
When the Law Center announces a closure, all classes will either implement one of the remote teaching options or be rescheduled. All activities and services other than classes (i.e., student organization meetings and events, CLE, and conferences), will be canceled. All administrative offices will be closed. The food services operation, fitness center, and Early Learning Center will be closed. The library will be presumptively closed. Because the library in some instances may not be closed, its operating status will be posted with the announcements.
When Georgetown Law announces a delayed opening, the Law Center will announce the time at which it will open. Classes starting after that announced time will run as originally scheduled. Faculty may choose to run classes starting at earlier times using Instructional Continuity technology but will need to inform their students of this intention in advance. Special events and programs scheduled to start before opening time will be canceled or delayed, as determined by each program. On dates when a delayed opening is announced, all designated emergency employees are expected to report to work on time but all other employees may use Liberal Leave, meaning that employees are expected to report by the announced opening time or may choose not to report to work. Employees who do not report to work may use their accrued paid leave, for the time. Employees who report to work by the announced opening time will be paid for their normal workday. Employees must follow their department’s normal call-in procedures to discuss the needs of their unit and individual circumstances requiring the use of Liberal Leave.
Early Closure/Evenings and Weekends
When the Law Center announces an early closure, or a closure on a Saturday or Sunday, all affected classes will either implement one of the remote teaching options or be rescheduled. Special events or programs will be canceled or rescheduled. In such cases, an announcement, including the status of the library, will be posted to the Georgetown Law main website. An announcement will also be sent by email and text message via Georgetown’s Emergency Notification System (HOYAlert). All efforts will be made to post the announcement regarding canceling Saturday and/or Sunday classes and events as early as possible on the day of the closing.