Course Withdrawals - Upperclass Students
Course Withdrawal Policy
Except as otherwise provided for professor permission courses, clinics, practicum courses, or externships,** students may withdraw from a semester or year-long course up to and including the last day of classes for the semester, as published in the Academic Calendar, after consultation with and approval by an advisor (see below for how to seek such approval). Withdrawals for courses shorter than one semester, including “mini” and “bookend” courses, may be granted up to and including the last day of classes for that course.*** Withdrawals for yearlong courses may be granted up to and including the last day of classes for the second semester.
Students must complete a “Course Withdrawal Request Form” (provided below), including obtaining any required signatures, if applicable, and submit the form to the advisor prior to the scheduled meeting. During the meeting, the advisor will discuss with the student the consequences of withdrawing. The completed form including the advisor’s approval must be submitted to the Office of the Registrar no later than the last day of classes for the semester, as published in the Academic Calendar (or earlier in the case of courses shorter than one semester). Withdrawals are recorded on the student’s transcript as “withdrawal” or “W.” Students who do not receive approval by the deadline are expected to complete all course requirements.
*This form applies only to upperlevel course withdrawal requests. J.D. students who are considering withdrawing from a first-year course (including those taken during the upperclass years by part-time students) must contact the Dean of Students office at firstname.lastname@example.org for approval.
**To withdraw from professor permission courses or courses which the professor requires professor permission to withdraw (as noted in the course description found in the Curriculum Guide) students must also obtain written permission from that professor. Most experiential courses including clinics, practicum courses, externships and simulation courses, have restrictions on and/or require additional permission(s) to withdraw. Students should check the Clinic Registration Handbook and the Curriculum Guide for specific instructions.
***For courses shorter than one semester which end on a weekend, withdrawal forms will be accepted the following business day, unless the professor has provided otherwise on the course syllabus.
Setting up an appointment with an advisor:
- J.D. students may schedule an appointment with an academic advisor through Symplicity or by contacting the Office of Academic Affairs at email@example.com, the Office of the Dean of Students at firstname.lastname@example.org, or the Experiential Education advisors at email@example.com.
- LL.M. and Graduate students should reach out to their Program Director (Student Advising & Academic Programs).
Withdrawal Relief Policy:
For the Fall 2020 and Spring 2021 semesters, in light of the ongoing COVID-19 pandemic, students with compelling personal circumstances (e.g., serious illness, family illness or death, financial crisis, or other personal or medical challenges that significantly disrupt their capacity to complete their coursework) may apply to remove one withdrawal from a course taken in the semester from their transcript. Rather than appearing on a student’s transcript as a “withdrawal” or “W,” no record of the course will appear on the student’s transcript. See the Student Handbook for more information.
Students seeking this relief should apply to the Dean of Students no later than the scheduled exam date or final paper/deliverable deadline for the course. All usual withdrawal permissions and requirements must be met in order to apply this relief.
The decision to grant such an application will rest with the Dean of Students, working in close consultation with different deans and academic advisors depending on the category of student (e.g. JD, LL.M); the student’s year in their program; and the type of course. For questions about the withdrawal relief policy, email the Dean of Students office at firstname.lastname@example.org.
Important Warnings before you Withdraw:
Withdrawals are subject to the Tuition Refund Schedule that is available on the Office of Student Accounts website and listed in the Tuition and Fees chapter of the Georgetown Law Student Handbook of Academic Policies.
Credit and Program Length Requirement: A J.D. student who does not complete the minimum per-semester credit load for their division (full-time or part-time) may be required to extend his or her graduation date. For more information, see page 6 of the Georgetown Law Student Handbook of Academic Policies.
Financial Aid: Students must be enrolled in at least 6 credits (for J.D. students) or 4 credits for LL.M. students) in the Fall or Spring to remain eligible for financial aid. Students borrowing federal loans should review the financial aid Satisfactory Academic Progress Policy and/or talk with a financial aid advisor to discuss any questions related to the specific application of the policy.
Student Health Insurance: Students who, due to withdrawals, are registered for fewer than 8 credits in a Fall semester may not be eligible for health insurance coverage under the Premier Plan. Students should review the information found on the Student Health Insurance website, and email email@example.com with any questions.
International Students: Due to U.S. visa regulations, students in F-1 or J-1 student visa status who wish to withdraw from any course or from the Law Center must obtain prior approval from the International Student Advisor at firstname.lastname@example.org.